TIC meeting notes August 18th

Technical Infrastructure Committee meeting at Oberlin August 18th, 2011

Project updates
Members need to update our project info sheets - images are in there, if we need to update them.
Denison: Costume Collection- coming along nicely, it's almost ready to go; Looking Back Looking Forward- cleaning up metadata; Writing our Story- waiting on transcripts for; Herbarium- is in test and will be harvested into Production; have some journal projects coming.
Kenyon: Things are moving along - the test instance slowness issues have caused some delays, so we're a little behind.
Oberlin: King-Crane- in ContentDM; Geological Images- currently have photo cds, and are using software to extract the tifs; Shansi- coming along really well; Paleantology is having work done by a student over the summer; Borges- faculty member is working on rights; Music for Children- faculty is studying clips; Artist Books- going to happen in the fall once they get a book scanner; Anthropology- lot of work done this summer taking a relational database in MySQL and mapped it to ContentDM.; Musical Iconography- thinking of using the book scanner for this, in the fall; They're waiting on IIP; They have also been working on Web of Science export to DSpace for faculty publications.
Ohio Wesleyan - Media Law- done except OCLC record; History of the book- done except OCLC record; Chinese movie database- working on metadata; Real Estate Atlases- outsourced scanning, slightly stalled over summer; Herbarium- specimens needs to be selected and repaired, taking some time, but student has been working; Japanese skill builder program- working with IS rep for things in Blackboard.
Wooster Farmer's Oral History collection- up and ready to go!

Omeka
At this point, we have four schools using Omeka - OWU and Oberlin are hosting it locally; Wooster and Denison are using the hosted service. Built by the Zotero folks and Omeka is well supported. Should we looking at this consortially?
Quick best idea was - if someone can work with local IT and it's not too hard to get a server going, we could distribute support (admin functions) among several folks.
Or there are funds in the grant to pay for hosting or a server? A one-off application hosting in the cloud would be reasonably priced enough so as to be sustainable.
In the end, consensus seemed to be that a cloud-hosted solution (i.e. GoDaddy.com) may be the best way to go.

Matt's agenda
IR interface for everyone to use. Basically a cleaner version of the Oberlin scholarship theme; delayed to sometime this week; deliverable is a theme document.
Agreed upon the priority list as stated on the website.

Training
Digital Imaging nuts and bolts, will start working on this with Staff Development.
Newspaper Digitization
At the information gathering stage at this point, what state are our newspapers currently in?
Catalina will be putting together a consortial proposal on the "why?"
Developing a request for bids based on the content we find, in terms of outsourcing
METS ALTO - the standard for newspaper digitization; standard in ContentDM
Mark pointed out that we should make sure that the resulting image will work in multiple platforms

Portal site
Things we're hoping to provide - grant generated documentation, links to collections, perhaps a harvested collection or combination harvested collection
start to develop a document which could be a portal content draft
perhaps a blog? Suggestions?

Reminders
Update hardware list on TIC page with any equipment that was purchase with grant funds; Denison is cataloging equipment
Update project info sheets
Administer Student surveys

Promulgating results
Poster sessions- What does a presentation look like?

Next grant possible activities
Internet Archive digitization
Newspaper digitization
instructional technology integration
preserving data sets?