12/23/10

Steering Committee Update—Dec. 21, 2010


Staff Development Committee update

  • Amy reported on their recent conference call (see the Staff Dev. Comm. Notes for Dec. 2010 below for details)

Technical Infrastructure Committee update

  • Steering Committee discussed and approved Kenyon’s request to purchase a Nikon slide scanner using the central equipment fund.
  • TIC members held interviews for the Interface Specialist position last week at OWU. Since then, Catalina has contacted references. The committee will make a recommendation after break. Mark and Susan will try to join their conference call.


Campus updates

  • Oberlin, Denison, Kenyon, and Wooster are all awaiting submissions in their next round of proposals.
  • OWU: they’ve just awarded two new grants and a third has been sent back for revisions. The awarded grants will be posted once they receive the faculty acceptance letters.


Other news:

  • Amy will be writing a response to the Ohio5 Board, following up on their letter after the most recent board meeting.
  • The first webinar in our Summon implementation will be on Jan. 5 at 11 a.m. The focus will be on Core 360, but we hope to learn more at that point about the implementation schedule and future training.

12/21/10

November December Update

Much of November and December were spent getting ready for new collections to be added to the DRC, a process now just waiting for the new instances to go live. For this I've worked with stakeholders to select metadata and discussed access and copyright. I've also spent a good deal of time playing in the backend of DSpace so I'll have the knowledge to get the new collections up fast. The upcoming collections include Wooster's IS database and Farmers' oral histories, Denison's relocation camp documents, which will be added as part of GODORT's DRC instance, and the Writing Our Story and Looking Back, Looking Forward collections at Denison, Kenyon's EAD encoded finding aids, OWU's medieval manuscript project, and the Oberlin Scholarship collection, which is up but needs some improvements. Hopefully we'll have all these collections ready to go early next year.


In addition, I've worked with the Technical Infrastructure Committee in the search for the Interface Specialist we'll be hiring next year, and starting a metadata group to bring together staff with different knowledge or interest in metadata. Watch for more news about that in 2011.

Staff Development Committee Notes Dec 2010

Discussion Topics from this meeting
  • Metadata training for the Ohio5 folks. Catalina provided this training to Wooster and Denison already. Next would be Oberlin, Kenyon and OWU.
  • DRC training for the Ohio5 folks. This is training that Meghan and Catalina worked on for OhioLINK and they will offer the training to the Ohio5.
  • Discussed options for Copyright training. or possibly having a copyright workshop. There are several programs that offer webinars. We will post some of these options as they become available.
  • The NGL Site now has a place for forms. We will add the CLAC/Oberlin Group guide here as well.
  • Discussed the idea of having photo editing programs for the Ohio5. We need to be careful about proper training and standards. We would look to internal experts first and then possibly outside.
  • We like the idea of smaller, local programs when possible. We would like a show and tell day where grant recipients could boast their work and accomplishments.
  • Big topic for the Ohio5 is the changing nature of libraries and the changing nature of work. How do we bring all of the elements from first pre-grant programs through gadget day and the current metadata programs together. Help with the big picture. Do we need a big event to pull it all together?
  • Discussed the idea of the changing nature of work. Would it be good to have an outside consultant come in and focus on restructuring work?
  • We will look for local training and webinars that offer different levels training or experience. We have some advanced workers that would like a deeper experience than gadget day provided but we also still have people that could benefit from more hands on programs.

12/9/10

Steering Committee Update--Nov. 23

Summons update—
  • Michael—email with changes to the contract and order form.
  • March start date for the cost fees if you review contract.Our point of view we will not get much started before the new year.They have already started with some documentation.
  • Susan needs to begin some paperwork .Ok with Susan dealing on your behave.Invoice/agreement.Who can sign for the schools. Ray, Amy, Deb/Provost, Mark and Scottie.
  • Implementation committee on each campus and possible the ohio5 digital libraries.Metadata-webpage modifications. Alan had some scripting questions.
Ohio Five Board Update
  • Ron—Boards response—no surprises right down the line. Message about what we should work on.
  • Discovery layer capabilities-implement.
  • Mandate—keep moving forward. Happy that it works as well as it does.
  • May need a budget proposal to continue Catalina’s position after the grant. Mellon grant “fruits” sustainability question may come later when we have evidence of the results. Publish results and faculty projects.
  • Building institutional repository and the discover layer at the same time. Deb likes the synergy to the connection.
  • Tech services environment. We need to think about that after the new year. Proposal to get R2 into review tech services, etc.
Other committee Updates:
  • Alan comments: Technical Infrastructure part time position—narrowing it down to two candidate and get them in for ½ interviews. One with a full time position already and one may be looking beyond a ½ role. Are there options for this position? Anyone on the steering committee interested in participating in the interview process.
  • DRC training that Meghan and Catalina are working with the DRC folks.
  • OWU apps due Dec 1 permission forms vetting. Carol.
  • December 8 meeting after OhioLink. Is Scottie available for a dinner.
  • Oberlin—next round of calls for a proposal
  • Science metadata—Meghan, Catalina, and Emily. Meeting in Dec. at College of Wooster.
  • Amy will send a follow up with the affinity groups.
  • Wooster has a good pool for the digital/art position.


12/8/10

Steering Committee Update 12/7/10

Technical Infrastructure Committee
Search for Interface Specialist: Robyn Ness and Matt Rolf interviewing with TIC members 12/15 @ OWU TIC members constitute the search committee.

Staff Development Committee
There will be a conf. call meeting next week.  Agenda to include discussion of future smaller training programs and any larger training events.  Committee will also look at options for individuals or small groups of individuals to travel to specific conferences to bring back information and ideas for the project

Catalina's time report

Steering Cttee reviewed a detailed report from Catalina on her allocation of time to local and consortial projects.  Scottie requested that the tracking of her Oberlin time be more detailed.  Carol suggested that Catalina plan some working days at OWU just to increase her visibility and accessibility.  Mark noted that Wooster's feeling more connected with project work after a couple of workshops (gen. metadata + metadata for local project) led by Catalina

Catalina's using the "clocking it" software to track her time

Campus updates
  • OWU -- have received three 2nd sem. proposals; decisions will be made by mid December: 1) chinese language videos; 2) herbarium; 3) base real-estate maps from Ohio hist. society; all involve faculty and students; 2 copyright permission forms approved by lawyer--- to be posted at NGL site by Catalina; on track to spend $25,000 this year
  • DEN -- 1 more proposal, but sent back for revision: reviving a student philosophy journal; Debby Andreadis will be the lead in fielding new proposals;  approx. 1/2 of  total local project $$$ are spent or allocated
  • KEN -- not much new, proposals in progress
  • OBE -- 1/21/10 deadline for next round; revised Hispanic studies proposal from 1st round to be posted; waiting for first round geology proposal to be revised; about $10,000 allocated so far
  • WOO -- draft for costume design collection project received; digital copy stand need in the near future; Mark G. back 1/2 time now