Steering Committee Minutes

Steering Committee Conference Call February 17, 2011

Committee Reports
TIC is organizing a meeting with Matt and has a list of priorities for him going forward.
Staff Developement has a call this afternoon to start a discussion about this summer’s event.

Campus Updates
Oberlin- Sent out award letters on most recent round and projects are starting. The Oberlin Open Access website will be unveiled shortly.
OWU- Moving full steam ahead on new projects. Catalina is coming to do a metadata workshop. Matt has started at OWU.
Wooster- Award letters are out on the two newest projects

Catalog records and Acknowledgments
Carol has shared OWU’s catalog record for a digital collection and the funding statement. Staff at the other schools are looking at the catalog record to see if they want to use this template or something else at their own school. The acknowledgment statement everyone likes.

State of the Budget
We are currently one year into the grant, but there is still a lot of money remaining particularly in Staff Development and Shared Hardware, Software, and Outsourcing.
It is decided that we divide the shared Software, Hardware, and Outsourcing funds evenly between the schools, but that we hold some back for shared projects and software development. Each school has $7,000 to spend on local equipment, though purchases must be approved by the Technical Infrastructure Committee.

Continuing the grant or seeking a second grant
Currently we have an extension from Mellon so the NGL grant is set to run three calendar years, we’ve just entered year two. The committee brainstorms potential ways to continue the grant and ways to promote what we’ve done as part of the grant. It is decided that when our progress report is submitted in March, Susan and Mark will put out feelers to see about the chances of getting a second grant from Mellon.

Institutional Repository Updates
Oberlin’s IR is just about to launch. Denison, OWU, and Kenyon are looking at next year. Wooster has started planning but needs their DRC instance set up before they can move forward.

Summon
Oberlin has access to the pilot version, looking good especially public domain stuff but everything needs to be explored more. There are issues with OhioLINK electronic resources showing up when they shouldn't. An in-depth discussion is shelved until the next call.

Ohio5 Academic Affairs group meeting at OWU
It went well. People thought the library is running well on its own, but are willing to help with purchasing if that would be beneficial.

Full notes are at the NGL site.