Steering Committee Minutes February 16th

TIC

• Have received quotes from newspaper vendors. A test reel is being sent to one vendor before a final decision is made

Staff Development

• Working on a potential faculty workshop at the end of May
• Will record any sessions to share out

Campus Updates

• Oberlin- projects moving along, Shansi will soon be public
• OWU- participating in the internet archive books lending projects

Steering Committee Minutes February 2nd

Technical Infrastructure Committee update

• Newspaper group met to go over proposals
• Have follow-up questions for two vendors
• Preference for on-shore vs off-shore digitizing

Grant Update

• Update on next Mellon proposal - response from Gene Tobin
• Interim report due to Mellon in March
• Discussion of current spending – allocating is not a problem, but timely spending may be discussion of digital humanities and whether to pursue or not

Campus updates

• Wooster- decision to put all senior IS projects on DRC (perhaps all available info available locally and somewhat less beyond campus) and Lisa Spiro coming to campus in late April
• Kenyon – no news
• OWU – all money allocated, but probably only ½ spent
• Denison – no news
• Oberlin- no news

Other

• New Ohio5 position – procurement specialist – to look at potential consortial fiscal cooperation
• HR departments are looking into potential cooperation
• Collection development sub-committee to look at possible end-of-year projects soon
• OhioLINK capital budget seems to be on-track
  Board of Regents very supportive of OhioLINK

Capturing Classroom Metadata with the DRC

The GIS-Based Photographic Archive at the College of Wooster has recently reconfigured its input process to allow students to add objects directly into the collection. Students in Professor Greg Wiles geology class have been capturing photographs of environmental change near Wooster, Ohio, and recording metadata about the location. While the project has been active for a few months, previous data was entered by a trained student worker. Now all students in the class are able to upload their images and metadata directly into the DRC.

The GIS-Based Photographic Archive is not the only NGL project to capture objects and metadata from the classroom, but it is the first to have students enter objects directly into the DRC. The student input process uses a simplified input form for adding images and metadata, and has students agree to a license that lets the college display and archive the images. Objects are reviewed by library staff before being made publicly available.

Having students add items directly to a collection is a great way to capture classroom work and ensure the growth of a collection beyond the NGL grant. If you are interested in setting up direct student input for your collection please let me know.

Tools To Know About: FOSS4LIB

Last week LYRASIS announce the launch of FOSS4LIB (Free/Open Source Software for Libraries), a website dedicated to providing guidance about Open Source software for the library community.

FOSS4LIB offers a list of Free or Open Source software and provides descriptions of the product as well as comments from users. In addition, the site includes 'Decision Support Tools,' worksheets that help you determine if Open Source is the right choice for you.

While very new, the list of software on this site is growing. FOSS4LIB can be an useful tool for determining if Open Source is right for you and what Open Source software is available.

Steering Committee Minutes January 19th

Technical Infrastructure Committee update

• Getting close to getting the Google maps interface up
• Matt is working on Newspaper interface
• Evaluating our Metadata documentation
• Responses are back from newspaper RFI
• Talking about moving to a new DRC modle.

Update on next Mellon proposal

• Last Friday Catalina, Alan and Mark put together an outline

Campus updates

• Denison – No Update
• Oberlin – Bringing online the music iconography collection
• Kenyon – has one more open call currently has a proposal for local interviews with people at a retirement community
• OWU – Just gave their last grant for the Potters for Peace Initiative and an extension on another project
• Wooster - Political Science grant will archive student produced political commercials developed in a class on the political process. Also Digitizing Art Slides and re-digitizing materials from slides that have faded.

OWU Chinese Movie Collection

Our Love Stories at Ohio Wesleyan University: a database of movies in conversational Chinese created by OWU students is now publicly available.

This collection of short movies was filmed by the students from the Chinese Program to promote students’ learning of Chinese language and culture. The students applied what they had learned in class to write the scripts and were strongly encouraged to let their creativity flow. They filmed the movies under the direction of Professor Wu during the spring semester of 2011. The project can serve as a resource to students of Chinese who are interested in utilizing textbook vocabulary and sentence structures in different contexts. The project is included as part of teaching materials for listening comprehension in the Chinese Program.

Steering Committee Minutes December 12

1.HaithiTrust and Portico

• Portico needs to do an overlap analysis of our holdings in order for us to negotiate effectively for lowest possible price. It is assumed that because we have so much content already “insured” in EJC, that we will be able to negotiate for a lower than list price. Director’s supplied names of campus contacts who can run an ISSN list of local holdings appropriate for this purpose.
• HT will be contacted again in an effort to get a firmer ball park estimate

2.Operating Committee and ConStor funds

• The OH5 VP’s needed more time to consider our request for diversion of funds from ConStor to Portico and/or HathiTrust. After closer estimates come in from Portico and HT, more information will be presented.

3.OH5 Library Directors Meeting in January

• The directors will hold the quarterly meeting in late January. Location will be Wooster.
• Topics for the meeting will include concluding the current NGL grant; determining specifics for inclusion in NGL2.0; reviewing draft language for new grant proposal for Mark and Alan; scheduling conference call for spring semester and greeting Cathi

4.Technical Infrastructure

• A conference call meeting will be scheduled for January
• The newspaper project RFI has gone out
• The subcommittee working on Omeka needs to have a call in January and should have a draft of the portal project ready for review

5.Staff Development

• Intermediate training for the DRC has been conducted at Denison and will be repeated at other schools as necessary

6.Campus Updates

• Den – approved their final 4 projects including 3 student journal projects and an archival collection of the Homestead
• Ken – has a new video archive project underway and has a call out for proposals for their remaining funds
• OWU – approved on new proposal and is considering a second. May use some funds for extensions of existing grants