Steering Committee Update: June 30, 2010

• The Steering Committee approved the budget outline developed by Susan Palmer and Alan Boyd.
• The Steering Committee made further plans to ensure that paperwork and other basic necessities are worked out when Catalina Oyler begins in July.
• The Steering Committee reviewed the campus grant review committee progress to date. We reminded ourselves that faculty stipends are to be paid 50% at the time of the award and 50% when the final report is complete.
• Susan Palmer discussed the issue of intellectual property and rights for materials developed through the Mellon grant. Susan noted that, as part of the Mellon grant, the materials should at some point be made public.
  

Steering Committee Update: June 21, 2010

Present: Badertscher, Boyd, Christel, Cochrane, English, Palmer, Upfold

2. Follow up to June 18 workshop

• Need link to the workshop on the NGL Staff Development Web pages.
• Jessica C. shot digital video of speakers. She and Amy are working on putting it up on web site, if quality allows.
  

3. Updates from committees

• Tech. Infrastructure will coordinate orientation for Catalina; she will start July 6^th. Alan is looking for orientation options for her at the campuses
• Need suggested questions for staff survey that’s in development; Amy will have Staff Dev. Committee look at it; we would like to have a draft for Ron when he returns from vacation.
  

4. Catalina's early schedule/projects

• Tech. Infrastructure Committee suggests a videoconference soon to local projects when all current digital projects have been approved to see where synergies & collaborations are possible and what’s needed immediately to support them
• Scottie suggested that maybe Catalina’s 2^nd week she can visit each of the campuses to meet all the staff, get a briefing on the projects approved so far for that campus, decide where she’ll want to stay when she’s there, find her way around, etc. The idea is to get the lay of the land without starting project work during this first visit.
• what project management approach/software/etc. will we want to use? One basic suggestion to start is that Catalina keep an accessible Google calendar.
• Mark and Alan will send draft orientation schedule to Steering cttee
  

5. Local budget/reimbursement categories

• Campuses can bill the OH5 office quarterly, but if someone has a big expense, Susan can send $$ in advance to cover that. Susan is working with the financial offices to get the procedures and accounts set up.
• Alan & Susan will do a mock-up of categories like this for our suggestions & approval.

Steering Committee Update: June 14, 2010

• June 18 workshop (Jessica Clemons joining in for this part of our conversation)
  -- light breakfast will be available since 8:30 arrival time is important
  -- CONSTOR decommissioning representatives to meet over lunch with Ellen Conrad
  -- 3:15-4pm-- optional meeting time for committees, new affinity groups, other breakout groups (this will be self-organizing more or less)
  -- Staff Dev. Cttee will send out reminder this week, incl. parking info
  

• New developments/questions about campus grants
  -- we'll post copies of project proposals at the NGL website
  -- faculty stipends are ranging from $0 to $500-$1000
  -- stipends for librarians are not part of the grant; release time possible, but could be problematic -- should be perceived as equitably set up
  -- Wooster using a large portion of the local project $$ to fund a digital assistant position
  

• Tech. Infr. Cttee recommends postponing hiring the part time Interface Dev. Technician position until we have a better grasp on specific assignments and skills we'll need in the position

• Alan asked for ideas for Catalina's orientation; she'll visit each campus, get an overview of projects in the works; one idea: have a video conference to summarize/discuss all campus projects

Next Steering Cttee conf. call times: 6/21 and 6/30 @ 1 pm

Steering Committee Update: May 20th, 2010

• Susan Palmer reports that the Mellon grant gives us three years to complete the grant work, with final report due March 31st, 2013. Interim reports are due March 31st, 2011, and March 31st, 2012.

• The Staff Development committee has finalized the program for the June 18th activity at Wooster. The program, Exploring the Academic Digital Landscape, includes 3 speakers, Tom Hayes and Jared Bendis from Case Western and Mark Tebeau from Cleveland State. The new Digitization Specialist, Catalina Oyler, has been invited to attend.
  

• The Technical Infrastructure committee will be meeting in Wooster on May 26th. One major topic is the half-time web development position.

• Campus Committees: The OWU committee has had an initial meeting and has solicited summer pilot proposals. Five proposals were submitted and the OWU committee intends to select two proposals for the summer. The Kenyon committee has received four proposals and will be meeting soon to consider them. Denison has approved two projects and has sent one back for revision. Wooster will be sending out their call for proposals this week, with a deadline for June 15th. Oberlin is awaiting proposals with a deadline of June 15th.

Steering Committee Update - May 10, 2010

• The starting date for the Ohio5 Digitization Specialist will be July 1st for a two year position. This suggests a minor timing issue for the grant, which runs for two years starting January of 2010. We may have to ask Mellon for a no-additional-funding extension until July of 2012, both the cover the Digitization Specialist position and those spring semester projects.
• Now the Digitization Specialist search is almost complete, the Steering Committee turned to the question of the 1/2 time position to support the web site. Alan and the Technical Infrastructure committee will develop a position description and will collect information from each campus about current and potential projects to inform the process.
• Wooster, Oberlin, and Kenyon reported their progress in collecting faculty proposals for digitization projects, with deadlines for consideration in May and June. The response has been great so far.
• The Steering Committee reviewed June 18th staff development meeting, which looks to be very attractive and useful for the Ohio 5 library staff.
  

New Major Committee Document

A survey of current digitization resources at each institution has been posted on the Major Projects Documents webpage.
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A new web page, highlighting major new documents for use during the project has been established. These documents are also found in the File Cabinet section of our Google Sites area. This page is accessible via the link in the left sidebar at the Project Main Page.

Feedback on Mellon candidates

Thanks to everyone who could attend the candidates' presentations, either live or via video conference. Pls. send feedback to your institution's representative on the search committee (Amy Badertscher, Alan Boyd, Mark Gooch, Carol Holliger, or Heather Lyle) by the day tomorrow, Friday.